Importance of data security and data safety Essay

To prevent companies from using or passing on confidential training to other companies without the permission of the person who the selective information is about, companies impart need to entertain the data. With the popularity of the Internet there argon opportunities for thieves to luxate their personal data. So the giving medication set a law (data protection act) which is used to protect slews experts concerning how data is used and you also convey the right to overhear such cultivation and take any errors corrected. Also arrangement will pauperism to hold data confidential be become it will not want its competitors to know how the business is going.List the 8 principles of the Data Protection consummation The Data Protection Act says the personal data should 1. Be decorous, germane(predicate) and not excessive. For prototype college should keep students details and details must be just what is needed and nothing more than. 2. Be processed in consistency w ith the data subject right. For example the person that the data refers to have the right to read the information about him/her and the organisation should provide hem/her with information they need. 3. Be accurate and be kept up to date. There is a duty to keep it up to date, for example to change an address when muckle move.4. Not be kept longer than necessary. For example it is alright to keep information for certain length of time but it would be hurt to keep information about past clients longer than a fewer years at most 5. Be obtained and processed for limited purposes. For example the face must use the data exactly in the way it is described and it must not use it for any other purpose. 6. Be secure. This includes safekeeping the information backed up and away from any wildcat retrieve. It would be wrong to leave personal data open to be viewed by just any hotshot. 7.Not be absentred to countries outside Europe without adequate protection. Unless the country that th e data is being sent to has a suitable data protection law 8. Be processed fairly and lawfully. For example if you dumbfound your money at bank no one digest transfer your money without your permission. (a) What is the difference between the Internet, Intranet and Extranet? (P8) Internet Are public mesh topologys that throw in the user to use any of its facilities. Intranet and Extranet is manage a hole-and-corner(a) internet. It is like a website that is only aditible to the members of a business or society.The contrastive between Intranets and Extranet is Intranet take the members of organisation to access the access the governance with an organisation. Extranet completelyow the members of organisation to access the transcription from different location but only by the users who have been given access rights. (b) * What is a browser? Is create mentall(a)y that can read web pages, by d receiveloading HTML code and that allows the browser to interpret the code to the web page. A browser displays web pages, keeps drop back of where youve been, and remembers the places you want to return to, the most used browsers are Internet adventurer and Netscape Navigator. describe the design of a browser when using the Internet, Intranet and Extranet Browser allows the deal to access information, view images, hear music and watch video, in the limit of intranet and extranet the browser allows user to share documents, access databases and allow group work. * Describe the role of telecommunicate when using internet communications. You can send email to an individual or to a group of people at the similar time, you can create mailing list so that you can save a message and send it automatically to number of people.Also you can send files such as pictures, word document and sound as attachments to your message. (a) List major threats to an organisation that could happen while using the Internet. (P9) 1. Hacking (use to steal the personal details and pri vate files of guild) 2. The spreading of viruses (use to destroy or constipation the important files of company) 3. Internet fraud (taking credit nib details from customers) 4. sterilize ware (is biggest threat in the electronic computer dodge which allows roughone to logarithm into your computer and use it for their own purpose) 5. netmail ( sending unwanted messages oddly commercial advertising)Purpose of assignment In this assignment, I have to do research and get information on the importance of data certificate and data safe. M research must be from ICT sources and non ICT sources and by using the evidence that I collect I should explain the importance of keeping customer information confidential, the main provision of data protection act, the role of browsers and email in internet communications, the difference between internet, intranet and extranet, the major threats to organization from internet and finally a poster that explains the importance of data safety and data security system.The assignment will also forgather key skills portfolio evidence. M5 somatogenic trade protection physical exercise of security guards, locks, reinforced doors, windows and walls depending on what is being protected. wasting disease of ICT to enforce security admittance on doors, and protected areas of buildings i. e. swipe cards, fingermark ID, voice recognition. Firewall This is a security device, which acts as a single entry/exit point for information and access to a computer system. All traffic must pass through the firewall and therefore a system is secure from external threats.A firewall usually sits between the internal network of an organisation and access by the internet. Virus Protection It is usual for systems to have some form of anti-virus software installed and running in the background. All files and devices introduced to the system would be scanned, any attempts to alter system files would be blocked, and notification make to the user/sy stem administrator. Preventing the use of floppy disks is a good mode of eliminating one source of potential virus problems. Identification of Users A system of user IDs and passwords is a simple method of preventing unofficial effect accessing the system.These should be managed by the system administrator. With this, only some users will have access to certain programmes and data therefore increasing the level of security on peeled data. In addition, some users whitethorn only be able to read the data and not write the data. Other users may not have the ability to delete or even to access certain files. Encryption software the data may be encrypted (coded) into a form, which can only then be decoded by the intended user. If the data falls into the wrong hands, it will be meaningless.Backups To guard against the loss of data, backups should be regularly made. These backups should be stored in a separate place, preferably in a fireproof environment. Passwords software Password pr otection usually involves a person typing in  A User Name to find out the person.  A Password to identify the person. He should be the only one to know what it is. Computer viruses which are programs that destroy the way computer operates without the companionship of the user, there are huge numbers of viruses some are extremely malicious with the ability to delete or damage files and programs. slightly of the threats that they cause to computer systems include  Deleting data on the hard disk of the organisation computer system.  Enabling hackers to hijack the organisation system and use it for their own purposes. How do viruses spread  CDs and floppy disks containing infected documents. Emails containing infected attachments. Hackers who gain unauthorised access to computer systems for the purpose of stealing and corrupting data, also gaining access to financial information about the organisation business or their customers for the purposes of fraud.Securit y measures may include Each user should be given a user name and a password.  Computer usage may be logged.  Computers should be disconnected from a network when not in use.  Use a firewall a computer running software, which detects hackers dialling in to a network. Spam authorised users downloading a web page or receiving an email with enigmatical active content that attacks the organisation system or send sensitive information to unauthorised people. Organisation can stop spreading of email by using spam filtering software.Spy ware is software that is set on organisation computer when the employee visits certain websites, it is used to secretly gather information about the organisation usage and sends it back to advertiser or other interested company to tracking the organisation system use . it can also slow down or crashes the organisation computer Pop up Many company advertisers on the Internet by using windows that pop up in the middle of computer top to displa y a message. They business leader also open when you click a link or button on a Web site, and they might open either over or under the window, you wish to view.Some pop-up windows can contain inappropriate content or can be a way for employee of organisation to accidentally download dangerous software (called spyware or adware) onto organisation computer. Infringement of copyright Internet users are not allowed to copy or print some internet materials such as video, music, files and photos without the permission of copyright holder and sometimes they may have to give birth a licence to do so. Theft and fraud credits card fraud for example people can steal the details on credits card and using them illegally to buy goods.Sole bargainer A sole trader is the actual owner of a business, a sole trader also has untrammeled liability. All the debts of the business are the debts of the owner. They can not issues shares . The whole meaning behind Sole path that she/he does not have pa rtners. (e. g. galvanic repair, picture framing, photography, diving instruction, sell shops, and hotels) Partnership A Partnership can be liable for all debts, it is easy to setup, but is also inexpensive to form.Forming partnership requires an agreement that is some times called partnership agreement between two to twenty individuals which entitles them to together with own and carry on a trader business together. A partnership is a contract between two or more persons who agree to pool talent and money and share benefit or loss. Private limited company A Private limited company has limited liability (the shareholders cannot loose more than their original shareholdings), and a token(prenominal) of two shareholders and a maximum of fifty shareholders. It cannot offer its shares to the public.A private limited company is treated as a legal entity. national limited company A company which may have an unlimited number of shareholders and offer its shares to the wider public. (e. g. Cadbury and Tesco) Multi-National company A company that does business in more than one country, usually by setting up appendage offices. Tesco Characteristics   showcase of company Tesco is an international retailer and is a publicly owned company (Public Limited Company Plc).  Products including food and non-food business, personal finance, internet shopping, electrical items, home entertainment, toys, sports equipment, and many more.Profit / loss Tescos Profit and prejudice 2005 2004 Sales at net selling prices 37,070 33,557 Turnover including share of control stick ventures 34,353 31,050 Less share of joint ventures turnover (379) (236) Operating lucre/(loss) 1,949 1,735 overlap of operating profit/(loss) of joint ventures and associates 130 97 Net profit/(loss) on disposal of fixed assets 53 (9) Profit on habitual activities before taxation 1,962 1,600 Underlying profit before net profit/(loss) on disposal of fixed assets, integration costs and goodwill amort ization 2,0291,708.Size of company Tesco operates 923 stores and employs 240,000 people , there are 639 branches in bully Britain and 182 in the rest of Europe .Location they operate in UK, Hungary, Poland, Czech Republic, Slovak Republic, Thailand, southeasterly Korea, Taiwan and the Republic of Ireland  Purpose of company to create value for customers to assoil their lifetime loyalty.  Aims Built good non-food sales expanded into retailing function and exploited e-commerce successfully.  Objective 1. To deliver a consistently strong customer offer. 2.Making their shopping trip as easy as possible. 3. ever seeking to reduce their prices to help customer spend less.  Logo Cadbury Characteristics Type of company is an international retailer and is a publicly owned company (Public Limited Company Plc).Products chocolate and drinks brands. Profit / loss Cadbury Profit and exhalation i?? (Millions) 2006 i?? (Millions) 2005 Turnover 6,508. 00 6,085. 00 Operating Pro fit / (Loss) 1,003. 00 825. 00 Net reside (188. 00) (205. 00) Pretax Profit 843. 00 642. 00 Post Tax Profits 703. 00 497. 00 Total Dividend Paid n/a n/a.Retained Profit / (Loss) for the financial year n/a n/a  Size of company they operate in more than 35 countries and they employs over 55,000 people  Location Americas, Europe, Middle einsteinium and Africa and Asia Pacific.  Purpose of company the organization work together to create brands people love. Aims 1. Deliver shareowner performance. 2. Ensure their capabilities are best in class. 3. pay back reputation with employees and society  objective 1. Responding to consumer needs quickly. 2. Grow shareowner value. 3. attract and develop the best kind of people.